Malaf Archive

Keep Your Documents Safe, Organized, And Easily Retrievable By One-click Scanning To Office 365 And SharePoint.

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Overview



The aim of this application is to archive organization documents for later retrieval, see below image


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The process of archiving documents goes through five stages:



Scan

Scan images from scanner or hard disk

Extract

Extract data from images using OCR and Barcode technologies

Validate

Validate extracted data against predefined rules

Separate

Consolidate images to output files depending on predefined rules

Classify

Do auto indexing and classification for output files

Migrate

Migrate output files to Sharepoint online with corresponding meta data

Technology


Recently, many companies are heading to move their systems to the cloud and slowly getting rid of on-premises systems with its overhead, in order to bring the focus on their core business. Microsoft office 365 offers several cloud services to assist companies in achieving so. SharePoint Online is Office 365 Document Management and Archiving service; built to help organizations manage their document lifecycle. Unlike other archiving systems, SharePoint is a platform, not a system, making it highly customizable for building archiving solutions that best fit your business's needs.

Although SharePoint provides document management and archiving services, it does not however offer tools to convert Hardcopies to Softcopies with metadata. This is exactly where Malaf Archiving comes in to fill the gap



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MALAF ; which means file in Arabic, is a solution for capturing documents to Office 365 SharePoint Online. It is a desktop application, which is integrated with office 365, WIA, and TWAIN scanners



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Malaf is a desktop application that is integrated with SharePoint, where the user can seamlessly connect to document libraries then to scan and push documents to SharePoint. It extends SharePoint permission and data models.


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It is integrated with the organization's active directory (AD) and exchange mail server through Sharepoint APIs, and user inside the organization can connect to it if granted permission from the admin.

Features



Direct Scan: Scan documents from your scanner to SharePoint's document library directly without extra clicks.

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Click here to read more about our QuickScan solution


Capturing: MALAF supports multiple options to scan documents; no matter where your documents are, Malaf can acquire all of them! It supports the following sources:

  • Scanner
  • Hard disk
  • Network


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Image Processing: Before starting the process of data extraction, the image quality should be improved to a certain level. During the scanning process, MALAF performs image processing to remove any potential defects while preserving the content as it is. Below are some examples of image processing operations:

  • Automatic Naming
  • Automatic Page-Size Correction
  • Skew Correction
  • Binarization


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Separation: This is the most challenging aspect of the capturing process; how do you combine related individual papers together in one file, as they are scanned individually by the scanner?

MALAF supports multiple methods to separate multiple individual papers and combine them into one or more documents. Use of the appropriate method depends on the following factors:

  • Structure of scanned templates.
  • Number of scanned templates in one batch.
  • Number of pages per template.
  • Quality of text in scanned images.

Below are the separation methods supported by Malaf:

  • Separator sheet
  • Barcode separation
  • Metadata separation
  • Per number of pages

Data Extraction: Malaf uses an OCR Engine to extract texts from the scanned images. The engine supports Arabic, English and a mix of the two languages. It also provides simple tools to define OCR templates, in order to recognize texts of created zones inside images.


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Validation: There are many factors that affect the quality of extracted data; such as the quality of scanned images, and used scanner capabilities. MALAF contains a validation module to validate the quality of extracted data and manually filled data using two techniques.

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Migration: After the documents are scanned and classified, the data extracted and validated, the next step is to push all documents to Office 365 SharePoint Online for archiving, collaboration and retrieval when necessary. Most SharePoint column types are supported, including text fields, text areas, number, date, choice, lookup among others. Malaf's role ends after the documents are synced to SharePoint Online.

Malaf uses Jacked to keep archieved documents aggregated and organized, and to distinguish data on geographical and managerial basis per area/employee/department/branch …etc. Every document will be organized for further approval, auditing, and archiving activities on different time basis (daily, monthly, yearly).

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Click below to download the brochure.

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Malaf is a desktop application, to get your trial version please Contact Us

Workstation Minimum Hardware

Processor 2 cores with 4 logical processors
Free Ram 2 GB
Hard disk space 25 GB


Workstation Recommended Hardware

Processor 8 cores with 10 logical processors
Free Ram 8 GB
Hard disk space 50 GB


Workstation Required Software

Windows 7 (64 bit)
Windows 10 (64 bit)
Microsoft visual C++ 2013/2017

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info@steadypoint.net